Processing of (personal) data by the entity in charge of the online application process
General
This data protection information, which relates exclusively to the data collected as part of the online application process, is to inform you about how we handle the personal data we collect about you during the application process.
Responsible body
The responsible body in terms of data protection law is:
IFA Management GmbH
represented by: [Leif Lindner, Jörg Arntz].
Contact:
Tel: +49 (0) 30 3983099-800
E-Mail: dpo@ifa-management.com
Entry in the commercial register: Registergericht Berlin Charlottenburg. HRB 236087 B. VAT registration number: DE357954045
Data protection officer:
procado Consulting, IT- & Medienservice GmbH Warschauer Str. 58a
10243 Berlin
Tel: +49 (30) 293 98-320
E-Mail: ds-ifa@procado.de
Principles and purposes of processing personal data in applications and in the application process
When you apply for a job with us, we collect and process your personal data for the purpose of the application process and to carry out pre-contractual measures.
After the application process has been completed, we store the application for a further 6 months due to our legitimate interest in accordance with Art. 6 lit. f) GDPR. Our legitimate interests lie in defending ourselves against claims arising from legal regulations.
By submitting an application on our recruiting page, you express your interest in working for us. In this context, you provide us with personal data that we use and store solely for the purpose of your job search/application. In particular, the following data is collected:
· Name (first and last name)
· E-mail address
· Telephone number
· LinkedIn profile (optional)
· Channel through which you became aware of us
In addition, you have the option of uploading relevant documents such as a cover letter, your CV and references. These may contain other personal data such as date of birth, address, etc. Only authorised employees of the HR department or employees involved in the application process have access to your data.
Personal data is stored solely for the purpose of filling the vacant position for which you have applied. Your data will be stored for a period of 6 months [LJ1] beyond the end of the application process. This is usually done to fulfil legal obligations or to defend against claims arising from legal regulations. After that, we are obliged to delete or anonymise your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of women or men in applications, number of applications per period, etc.).
If personal data is processed by us as the controller, you as the data subject have certain rights in accordance with Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, including, in particular, where applicable,
the right of access (Art. 15 GDPR),
the right to rectification (Art. 16 GDPR),
the right to erasure (Art. 17 GDPR),
the right to restriction of processing (Art. 18 GDPR),
the right to data portability (Art. 20 GDPR),
Right to object (Art. 21 GDPR).
If the processing of personal data is based on your consent, you have the right to revoke this consent under data protection law in accordance with Art. 7 III GDPR.
Please contact our data protection officer to assert your rights as a data subject with regard to the data processed in this online application procedure (see Section 2).
Final provisions We reserve the right to amend this data protection information at any time so that it always meets current legal requirements or to reflect changes in the application process or similar. The new data protection information will then apply the next time you visit this recruiting page or submit an application. In addition to this data protection information, you can view our general data protection information at https://www.ifa-berlin.com/privacy-policy.
Processing of (personal) data by the service provider of the recruiting site
General
This recruiting site is operated by Personio SE & Co. KG, a company based in Germany that offers a human resource and application management software (https://www.personio.com/legal-notice/). Data). The data transmitted as part of your application is transferred via TLS encryption and stored in a database. The company that carries out this online application process is solely responsible for this data within the meaning of Art. 24 DS-GVO. Personio merely operates the software and this recruiting site and in this context is the processor according to Art. 28 DS-GVO. The basis for the processing by Personio is a contract for order processing between the responsible body and Personio. In addition, Personio SE & Co. KG processes further data to provide its services, in particular for the operation of this recruiting page, some of which may also be personal data. This is discussed in more detail below.
Contact details of the service provider
Personio SE & Co. KG
Seidlstraße 3
80335 Munich
Phone: +49 (89) 1250 1004
Entry in the commercial register
Registration number: HRA 115934
Register court: Munich District Court
Data protection officer: privacy@personio.com
Access logs (‘server logs’)
General protocol data, known as server logs, are automatically collected each time this recruiting page is accessed. These data are usually pseudonyms and therefore do not allow any direct conclusions to be drawn about a natural person. Without these data, it would not be technically possible in some cases to deliver and display the contents of the software. Furthermore, the processing of this data is absolutely necessary for security reasons, in particular for controlling access, input, transmission and storage. In addition, the anonymous information can be used for statistical purposes and to optimise the service and technology. Furthermore, the log files can be checked and evaluated retrospectively if illegal use of the software is suspected. The legal basis for this can be found in Section 25 (2) no. 2 of the Telecommunications Digital Services Data Protection Act (TDDDG) and Article 6 (1) f of the GDPR. The data collected includes, in general terms, the domain name of the website, the web browser and the web browser version, the operating system, the IP address and the timestamp of access to the software. The scope of this logging does not exceed the usual scope of any other website on the internet. These access logs are stored for up to 7 days. There is no right of objection.
Error logs
So-called error logs are created for the purpose of identifying and rectifying errors. This is absolutely necessary in order to be able to react as quickly as possible to possible problems in the presentation and implementation of content (legitimate interest). This data is usually pseudonymous and therefore does not allow any conclusions to be drawn about a natural person. The legal basis for this can be found in Section 25 (2) no. 2 of the Telecommunications Digital Services Data Protection Act (TDDDG) and Art. 6 (1) f GDPR. If an error message occurs, general data such as the domain name of the website, the web browser and the web browser version, the operating system, the IP address and the timestamp when the corresponding error message/specification occurs are recorded. These error logs are stored for up to 7 days. There is no right of objection.
Use of cookies
So-called cookies are sometimes used on this recruiting site. These are small text files that are stored on the device you use to access this recruiting site. In principle, cookies serve to ensure security when visiting a website (‘strictly necessary’), to implement certain functionalities such as standard language settings (‘functional’), to improve the user experience or performance on the website (‘performance’) or to play target group-based advertising (‘marketing’). In principle, only strictly necessary, functional and performance cookies are used on this recruiting site, in particular to implement certain default settings such as language, to identify the application channel or to analyse the performance of a job posting through which a user has accessed this recruiting site. The use of cookies is essential for us to provide our services and thus to fulfil the contract and is based on the legitimate interest pursuant to Art. 6 (1) (f) GDPR. Storage period: Up to 1 month or until the end of the browser session Right to object: You can use your browser settings to determine whether you want to allow cookies or object to the use of cookies. Please note that disabling cookies may result in limited or completely prevented functionality of this recruiting site.
This data protection information, which relates exclusively to the data collected as part of the online application process, is to inform you about how we handle the personal data we collect about you during the application process.
Responsible body
The responsible body in terms of data protection law is:
IFA Management GmbH
represented by: [Leif Lindner, Jörg Arntz].
Contact:
Tel: +49 (0) 30 3983099-800
E-Mail: dpo@ifa-management.com
Entry in the commercial register: Registergericht Berlin Charlottenburg. HRB 236087 B. VAT registration number: DE357954045
Data protection officer:
procado Consulting, IT- & Medienservice GmbH Warschauer Str. 58a
10243 Berlin
Tel: +49 (30) 293 98-320
E-Mail: ds-ifa@procado.de
Principles and purposes of processing personal data in applications and in the application process
When you apply for a job with us, we collect and process your personal data for the purpose of the application process and to carry out pre-contractual measures.
After the application process has been completed, we store the application for a further 6 months due to our legitimate interest in accordance with Art. 6 lit. f) GDPR. Our legitimate interests lie in defending ourselves against claims arising from legal regulations.
By submitting an application on our recruiting page, you express your interest in working for us. In this context, you provide us with personal data that we use and store solely for the purpose of your job search/application. In particular, the following data is collected:
· Name (first and last name)
· E-mail address
· Telephone number
· LinkedIn profile (optional)
· Channel through which you became aware of us
In addition, you have the option of uploading relevant documents such as a cover letter, your CV and references. These may contain other personal data such as date of birth, address, etc. Only authorised employees of the HR department or employees involved in the application process have access to your data.
Personal data is stored solely for the purpose of filling the vacant position for which you have applied. Your data will be stored for a period of 6 months [LJ1] beyond the end of the application process. This is usually done to fulfil legal obligations or to defend against claims arising from legal regulations. After that, we are obliged to delete or anonymise your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of women or men in applications, number of applications per period, etc.).
Forwarding of data to third parties
The data transmitted as part of your application will be transmitted TLS-encrypted and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software(https://www.personio.de/impressum/).
In this context, Personio is our processor in accordance with Art. 28 GDPR. The basis for the processing here is an order processing contract between us as the controller and Personio.
In the context of personnel selection, we share data within our Group. As a legal basis, we have concluded group-wide data protection contracts and order processing contracts. This involves the transfer of data to the United Kingdom (UK) and the United States of America (USA). These are so-called third countries that are not directly subject to the GDPR. The EU Commission has issued an adequacy decision for the United Kingdom and our service providers in the USA in accordance with Art. 45 GDPR.
Rights of data subjectsIf personal data is processed by us as the controller, you as the data subject have certain rights in accordance with Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, including, in particular, where applicable,
the right of access (Art. 15 GDPR),
the right to rectification (Art. 16 GDPR),
the right to erasure (Art. 17 GDPR),
the right to restriction of processing (Art. 18 GDPR),
the right to data portability (Art. 20 GDPR),
Right to object (Art. 21 GDPR).
If the processing of personal data is based on your consent, you have the right to revoke this consent under data protection law in accordance with Art. 7 III GDPR.
Please contact our data protection officer to assert your rights as a data subject with regard to the data processed in this online application procedure (see Section 2).
Final provisions We reserve the right to amend this data protection information at any time so that it always meets current legal requirements or to reflect changes in the application process or similar. The new data protection information will then apply the next time you visit this recruiting page or submit an application. In addition to this data protection information, you can view our general data protection information at https://www.ifa-berlin.com/privacy-policy.
Processing of (personal) data by the service provider of the recruiting site
General
This recruiting site is operated by Personio SE & Co. KG, a company based in Germany that offers a human resource and application management software (https://www.personio.com/legal-notice/). Data). The data transmitted as part of your application is transferred via TLS encryption and stored in a database. The company that carries out this online application process is solely responsible for this data within the meaning of Art. 24 DS-GVO. Personio merely operates the software and this recruiting site and in this context is the processor according to Art. 28 DS-GVO. The basis for the processing by Personio is a contract for order processing between the responsible body and Personio. In addition, Personio SE & Co. KG processes further data to provide its services, in particular for the operation of this recruiting page, some of which may also be personal data. This is discussed in more detail below.
Contact details of the service provider
Personio SE & Co. KG
Seidlstraße 3
80335 Munich
Phone: +49 (89) 1250 1004
Entry in the commercial register
Registration number: HRA 115934
Register court: Munich District Court
Data protection officer: privacy@personio.com
Access logs (‘server logs’)
General protocol data, known as server logs, are automatically collected each time this recruiting page is accessed. These data are usually pseudonyms and therefore do not allow any direct conclusions to be drawn about a natural person. Without these data, it would not be technically possible in some cases to deliver and display the contents of the software. Furthermore, the processing of this data is absolutely necessary for security reasons, in particular for controlling access, input, transmission and storage. In addition, the anonymous information can be used for statistical purposes and to optimise the service and technology. Furthermore, the log files can be checked and evaluated retrospectively if illegal use of the software is suspected. The legal basis for this can be found in Section 25 (2) no. 2 of the Telecommunications Digital Services Data Protection Act (TDDDG) and Article 6 (1) f of the GDPR. The data collected includes, in general terms, the domain name of the website, the web browser and the web browser version, the operating system, the IP address and the timestamp of access to the software. The scope of this logging does not exceed the usual scope of any other website on the internet. These access logs are stored for up to 7 days. There is no right of objection.
Error logs
So-called error logs are created for the purpose of identifying and rectifying errors. This is absolutely necessary in order to be able to react as quickly as possible to possible problems in the presentation and implementation of content (legitimate interest). This data is usually pseudonymous and therefore does not allow any conclusions to be drawn about a natural person. The legal basis for this can be found in Section 25 (2) no. 2 of the Telecommunications Digital Services Data Protection Act (TDDDG) and Art. 6 (1) f GDPR. If an error message occurs, general data such as the domain name of the website, the web browser and the web browser version, the operating system, the IP address and the timestamp when the corresponding error message/specification occurs are recorded. These error logs are stored for up to 7 days. There is no right of objection.
Use of cookies
So-called cookies are sometimes used on this recruiting site. These are small text files that are stored on the device you use to access this recruiting site. In principle, cookies serve to ensure security when visiting a website (‘strictly necessary’), to implement certain functionalities such as standard language settings (‘functional’), to improve the user experience or performance on the website (‘performance’) or to play target group-based advertising (‘marketing’). In principle, only strictly necessary, functional and performance cookies are used on this recruiting site, in particular to implement certain default settings such as language, to identify the application channel or to analyse the performance of a job posting through which a user has accessed this recruiting site. The use of cookies is essential for us to provide our services and thus to fulfil the contract and is based on the legitimate interest pursuant to Art. 6 (1) (f) GDPR. Storage period: Up to 1 month or until the end of the browser session Right to object: You can use your browser settings to determine whether you want to allow cookies or object to the use of cookies. Please note that disabling cookies may result in limited or completely prevented functionality of this recruiting site.